Gallatin County 4-H Forms

Facility Use Request Form

Request for Financial Assistance

Reimbursement of Expenses

Fundraising Request Form

Fundraising Policy

Instructions for Record Book Completion and Scoring

My 4-H Year

• Complete one per year, per youth member (ages 8+), regardless of how many projects youth enroll in
• Needs to be signed by Club Leaderor parent helper (if Member at Large)PRIORto Record Book turn-in in June

Non-Animal Project Journal & Financial Record

• Complete one per project, per year, per youth (ages 8+)
• Record any goals & activities directly related to your project (expenses, materials, meetings attended)
• Will be signed by that Project Leader AFTER it is reviewed/scored by the Leader upon Record Book turn-in in June

Animal Project Journal & Financial Record

• Complete one per project, per year, per youth (ages 8+)
• Record any goals & activities directly related to your project (expenses, feeding, weights workhops attended)
• Will be signed by that Project Leader AFTER it is reviewed/scored by the Leader upon Record Book turn-in in June

Project Curriculum Books

• Complete 7 activities per year per project
• Learning activites done at home or during meetings
• Contact Office or Leader for specific instructions

Gallatin 4-H/FFA Grievance Form

• Return completed form within 7 days of the incident or within 12-24 hours if the incident occurred during Fair Week. Submit to Gallatin County 4-H Office gallatin4h@montana.edu

Gallatin 4-H/FFA Rule Exception Form

• Return completed form within 3 days of the rule violation or within 12-24 hours if the violation occurred during Fair Week. Submit to Gallatin County 4-H Office gallatin4h@montana.edu

2026-2027 Gallatin County 4-H Ambassador Application

• Application Due: OCTOBER 2, 2026 **earlier deadline than in years past**
• Interviews: Monday, October 5th (SignUp here: https://www.signupgenius.com/go/10C084DA9A92AABFE3-65175476-ambassador) 
• Must be 14+ years old as of Oct. 1 of the current 4-H year to apply

2026-2027 4-H Committee Youth Representative Application

• Unlimited Leaders Council Committee
• Gallatin County 4-H/FFA Market Livestock Committee
• Gallatin 4-H Foundation Committee
  • Application Due: OCTOBER 2, 2026 **earlier deadline than in years past**
  • Interviews: Monday, October 5th (SignUp here: https://www.signupgenius.com/go/10C084DA9A92AABFE3-65175476-ambassador)
  • Must be 14+ years old as of Oct. 1 of the current 4-H year to apply

2026-2027 Gallatin County 4-H Camp Counselor Application *COMING SOON*

• Application Due: DECEMBER 1, 2026 **later deadline than in years past**
• Interviews: December 2nd & 3rd, 2026 (Interview SignUp Coming Soon)
• Must be now be 14+ years old as of Oct. 1 of the current 4-H year to apply

2026-2027 4-H Year Contracts *COMING SOON*

2025-2026 Market Livestock Contract (DocuSign) *Contract required from all members participating in a livestock animal project at Fair. 

Supplemental Species Contracts:

• Market Beef Project Contract (due January 11, 2026)
• Breeding Beef Project Contract (due January 11, 2026)
• Poultry Project Contract (due January 31, 2026)
• Swine Project Contract (due April 14,2026)
• Market Goat Project Contract (due May 3, 2026)
• Dairy Goat Project Contract (due May 3, 2026)

C.O.O.L. Source Verification Form

Navigate to the Gallatin 4-H Horse Projects Website

2026-2027 4-H Year Information *COMING SOON*

2025-2026 Gallatin 4-H Shooting Sports Information Letter & Schedule

Informed Consent & Medical Release Form - DocuSign

Montana 4-H state-wide Shooting Sports events and information

Achievement Journal(Outstanding 4-H Member of the Year Application)

Outstanding Leader Nominations (Google Form will be linked in March/April of each year for National Volunteer Appreciation Week)

Friend of 4-H Award Nominations (Google Form will be linked in August of each year)