Subawards

Overview

Many awarding agencies encourage collaboration in research. If a grant is issued to MSU and work is to be performed at another institution, a subaward may need to be issued. The Subaward Team in the Office of Sponsored Programs is responsible for processing and monitoring all subawards issued from MSU to collaborative researchers. 

Information

• PI Responsibilities
• Subaward FAQs
• Difference between a Subaward, Subcontract, Consultant, Vendor
•  Power Point presentation “Subaward Management”
•  Quick Reference Guide for Processing Subaward BPAs
• NEW effective 10.01.24! Changes to the Federal De Minimis Rate for Subrecipients

At the proposal stage – PHS proposals only  New Public Health Service disclosure of financial conflicts of interest has changed some application requirements for collaborative projects.

Request a Subaward

Requesting a Subaward is a three-step process.

1. Email the NEW 12.2024!  Subrecipient Commitment Form or its link to your collaborator. They and their Sponsored Programs office will complete the form and return it to you for signature.
2. Download and complete the Subaward Request Form.
3. When all the steps on the Subaward Request Form have been completed, e-mail all completed forms to subawards@montana.edu. Your packet must include at a minimum:
   • Subaward Request Form
   • Subrecipient Commitment Form signed by Subrecipient and the MSU PI.
   • Scope of Work
   • Budget Justification that corresponds to the Subaward Current Authorized Amount.

4. The subaward process takes approximately 4-8 weeks from the time a complete and accurate subaward request is submitted to when the draft agreement is sent out for signature.

Modify an Existing Subaward

Modifications to the prime award do not automatically flow down to the subaward.  If a modification (e.g., change in PI, changes in budget, cost sharing, scope of work, time period, etc.) needs to be made to a subaward, the MSU PI needs to submit a Subaward Modification Request Form to the OSP Subcontract Manager. E-mail all completed forms to subawards@montana.edu. The subaward process takes approximately 4-6 weeks from the time a complete and accurate modification request is submitted to when the draft amendment is sent out for signature.

Annual A-113 Audit Certification

• Download the Certification Form.

Procedures for Ensuring Compliance with 2 CFR 215

Procedures for Ensuring Compliance with 2 CFR 215:  Debarment and Suspension

Contact Information

Subawards
Office of Sponsored Programs
406-994-2381
subawards@montana.edu

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